Smart Update - regarding the access procedure for REGES Online - Your strategic HR partner - Smartree
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Smart Update – regarding the access procedure for REGES Online

The Ministry of Labor has issued Order no. 1107/2025, which approves the official procedure for accessing and using the REGES Online platform – the digital system for employee records. This order regulates how employers can use the new online system to manage employee data.

What the order stipulates

Employer Access
– REGES Online becomes the sole platform for registering and submitting employee data;
– employers who have not used Revisal by March 31, 2025, will be required to use REGES Online exclusively;
– access will be granted via digital identity on RoeID application, digital certificate, or a provisional certificate obtained through a request submitted to the Labor Inspectorate (ITM).

Authorization of Access
– will be granted automatically or by uploading digitally signed documents in the following cases:
1. Whether the employer is registered or not with the National Trade Register Office (ONRC);
2. Whether the person is a legal representative or authorized delegate;
3. Whether the employer is a private entity, state-owned company, or public institution.

Notes regarding the completion of the Register
– must be carried out by employees appointed through a written decision or by an external service provider (based on a contract);
– in the case of collaboration with service providers, their information must be entered into the Register (fiscal code, contract period, etc.) within 3 working days from the date of signing/termination.

We are Smartree, pioneers in outsourcing and personnel administration services, active for 25 years in Romania’s HR market. We deliver innovative, strategic, and automated solutions for your HR challenges. Beyond our team of payroll and HR experts, legal consultants, and creators of the MyStaff platform, we aim above all to be a trusted partner. Contact us for a conversation!

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