At Smartree, we are dedicated to simplifying your professional life and offering you innovative solutions that make your work more efficient. That’s why we developed MyStaff Documents – the ideal solution for comprehensive and efficient document management within your organization, optimizing workflows and ensuring easy, secure handling of information.
Benefits of MyStaff Documents:
1) Fast and Efficient Import: With MyStaff Documents, document import is completed in a single step, regardless of format (.pdf, .txt, .csv, .xls, .xlsx, .dbf, .jpg). Save time on conversions or complex processes, as our system manages all common file types, ensuring a smooth transition between formats and integrating all essential information in one place.
2) Smart Management: Documents can be organized and archived in an intuitive and user-friendly structure, allowing you to quickly and easily locate any document you need. With search functions by name, company, or document status, you significantly reduce the time spent managing documents.
3) Secure Storage: MyStaff Documents provides a robust solution for securing your information, whether electronic or scanned documents. The check-in/check-out function ensures that each document is properly managed and that access is controlled, preventing unauthorized changes and offering a complete activity history. This way, you can rest assured that your company’s data is safe.
4) Accessibility for All Employees: Through the Employee Self-Service portal, each employee has direct access to their personal documents. This level of transparency and accessibility not only improves internal communication but also empowers employees by giving them autonomy in managing their personal documents.
5) Audit and Compliance: With MyStaff Documents, document auditing becomes a simple and efficient process. The system allows quick verification of employee records, ensuring all documents are up-to-date and compliant with current regulations. This way, you avoid penalties and protect your business from legal risks, staying consistently compliant with legislative requirements.
6) Advanced Search by Metadata: The metadata extraction and management feature lets you organize and locate documents in no time, using complex search criteria. This saves valuable time and improves operational efficiency, reducing the risks associated with losing or misplacing important information. In an electronic document, metadata can include information such as the document title, date of last modification, or keywords.
By choosing MyStaff Documents, you provide yourself and your team with a modern, secure, and easy-to-use tool that transforms document management into an effortless process. Focus on developing your business and your team, while Documents takes care of efficient and extremely secure document administration.