Automation plays an extremely important role today, as every company, regardless of its sector, aims to increase efficiency and productivity, reduce costs, and better manage the time allocated to various business processes.
The need for automation can be felt in any department of a company, but it is especially acute where administrative and repetitive tasks consume precious time at the expense of creative activities that add value to the organization. This situation is quite common in human resources departments, where HR specialists often find themselves performing manual tasks that are energy- and resource-consuming instead of dedicating their time to value-added HR processes, such as talent retention and attraction strategies or implementing an organizational culture with clear directions.
The saving solution in this case is represented by human resources software, which allows HR specialists to have enough time to focus on major processes such as onboarding, reward and recognition programs aimed at increasing employee retention rates, and building and maintaining an organizational culture that highlights the company’s values and attracts new talent. An example of such software is MyStaff Software from Smartree.
What can HR software like MyStaff Software offer you?
1. Efficiency
By reducing repetitive and time-consuming activities, you can focus more on people and talent attraction and retention strategies. When we talk about repetitive tasks, we refer to payroll calculations, personnel file administration, generating certificates, or processing attendance for payroll, all of which can be simplified and streamlined through HR software provided by Smartree.
2. Timely and Error-Free Payroll Calculation
Accurate and timely payroll calculations, in compliance with legal norms and internal policies, give any company credibility, which is a real plus when it comes to employee retention and attracting new talent. How can companies achieve this objective? The answer is simple: with the help of HR software like MyStaff, which, in addition to these two major advantages—accuracy and timely payroll—also significantly reduces the time allocated to the actual payroll calculation.
3. Electronic Document Storage
HR software allows for the secure storage of all documents necessary for HR processes within the company and also provides the ability to manage these documents and search by metadata. With MyStaff, you can have secure check-in and check-out of documents in the electronic archive, store them in any electronic format, and extract metadata that describes each document.
4. Predefined Reports
A software platform for the HR department gathers critical information from within the company, related both to the current situation and the evolution over time of human capital, and allows for the configuration and visualization of reports based on this information. Through the MyStaff Reporting tool, you can obtain reports regarding the history of employee withholdings and debts over any period, configure accounting notes at a global level and at the level of cost centers and expense items, and develop new reports as a user.
5. Easy Communication with Employees
Streamlining internal communication is an objective that every organization seeks to achieve. With the MyStaff News module, part of the MyStaff suite, it is possible to quickly inform employees by transmitting information as well as specific HR documents in real time. Thus, you significantly reduce the time needed to inform employees while also obtaining quick feedback from them.
6. Automatic Notifications
The expiration of employment contracts and probation periods is an added concern for any HR specialist. However, with MyStaff Notifier, you can eliminate this stress, as you will be automatically notified on the 1st of the month about employment contracts or probation periods expiring in the following month. Additionally, through this software, you can set it up so that your employees receive an electronic birthday card on their birthdays.
7. Management of Training and Courses
Designing the necessary curriculum for employees to reach the desired level of competence, creating a catalog of courses and training, defining the learning activity portfolio at the company level, and scheduling training sessions are activities that can be automated with dedicated software such as MyStaff Training. This tool helps you not only define the annual training plan but also monitor courses and easily manage resources and costs to ensure efficiency and transparency in all stages of the training process.
8. Processing Attendance for Payroll
Completing daily attendance sheets and processing them for payroll requires a lot of time, which HR professionals often do not have. Therefore, it is preferable to use specialized attendance software like MyStaff Time, which automates the management of attendance records, absence requests, and payroll processing. This way, the time dedicated to these crucial processes for the company can be reduced by up to 70%.
9. Simplifying Interaction Between Employees and the HR Department
Employees can independently view their personnel file information, view pay slips, complete and view attendance records, as well as create absence requests without needing to contact the HR department. How? With the MyStaff Self Service portal, available on all web browsers, which offers a high level of confidentiality and data security through secure access.
10. Automatic Activation of Exit Interviews
Organizational health indicators play an important role at the organizational level, allowing for the improvement of employee retention rates. One of the most effective ways to analyze organizational health indicators is through exit interviews, which collect feedback from employees leaving the company.