MyStaff Notifier, the HR software that help you stop worring about planning essential activities - Your strategic HR partner - Smartree
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MyStaff Notifier, the HR software that help you stop worring about planning essential activities

 Automated Notifications for HR Activities

After following the exact steps of the hiring process, major importance should be given to the deadlines for the expiration of probation periods, medical evaluations, and employment contracts. The easiest solution to avoid the hassle of planning these essential HR activities is through pre-set and personalized automated notifications.

 Sending Automatic Alerts via Email with MyStaff Notifier

The MyStaff Notifier module, part of the MyStaff HR software, allows for the sending of automated email alerts, which can be customized according to the objectives set by the HR specialist. This greatly reduces the time allocated to crucial processes such as checking the expiration of employee contracts, probation periods, medical evaluations, or identification documents like IDs, especially when there is a large number of employees.

Notifications can be sent to the entire HR department or to each employee or manager individually, with the transmission interval varying according to needs: daily, on a set date, at a set time, or weekly. The module allows for the setting of notifications beyond those mentioned, using practically any information existing in the system that has a start and end date, such as employee timesheets.

Thus, with the help of automatic notifications, a reminder can be set regarding the deadline for timesheet completion, which can be emailed to employees a few working days before the last day of the month; naturally, where the corresponding Time Tracking module, MyStaff Time, is in place.

To maintain a clear record of hours worked throughout the month and avoid situations where leave requests are not recorded on time, reminders can be set for employees to register absenteeism requests in the system and for department managers to approve or reject these requests.

Designed as a software tool for automatic notifications with customizable destinations, MyStaff Notifier can be set to send information on the 1st of the month for employment contracts and probation periods expiring the following month, as well as deadlines for employee medical evaluations. Additionally, the HR department can be notified regarding employees reaching certain seniority milestones within the company (1 year, 5 years, and 10 years).

 MyStaff Notifier Helps Increase Employee Retention and Satisfaction

MyStaff Notifier can also be seen as a tool to increase employee retention and satisfaction, as employees can be congratulated or rewarded on time for significant events in their lives, such as birthdays, their children’s anniversaries, or achieving important seniority milestones within the company. Thanks to automatic email notifications, on these days, employees can even receive electronic greetings such as “Happy Birthday” at lunchtime or various incentives provided by the employer.

Therefore, through the Notifier module, not only can a rigorous planning of specific HR processes be achieved, but also a series of penalties that may arise from missing deadlines associated with certain activities can be avoided, leading to cost reduction.

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