Internal communication plays an extremely important role within a company, especially where a hybrid or remote working model is practiced. Creating and maintaining a well-organized, clear, and transparent communication plan will undoubtedly lead to increased employee productivity, an objective that every organization aims to achieve.
Continuous and effective communication with employees must be maintained even when they are not present in the office because this is the only way to ensure they feel connected to both the organizational culture and the business in general.
This role of effectively communicating with employees falls to the Human Resources (HR) department and can be successfully fulfilled when HR specialists have software tools that facilitate interaction between them and employees, as well as between managers and employees.
Two such software tools that can significantly ease the tasks of HR managers are MyStaff Notifier and MyStaff News, which are part of the MyStaff suite dedicated to HR professionals.
MyStaff Notifier – automatic notification software
The MyStaff Notifier software can contribute to increasing employee retention and satisfaction by congratulating them on important life events or anniversaries within the company. These types of communications are especially important in the context of hybrid or remote work, where one of the main challenges for companies is to keep people engaged, maintain organizational culture, and a sense of belonging to the team.
Advantages of using the Notifier software by the HR department:
– Electronic “Happy Birthday” greeting for employees – automatic email notification on the employee’s birthday, at noon;
– Automatic email notification on the 1st of the month for the current month when certain seniority milestones within the company are reached (1 year, 5 years, and 10 years);
– Automatic email notification on the 1st of the month for the following month when employees’ children turn 1 year / 2 years old.
Thus, by timely congratulating/rewarding employees on important life events or anniversaries within the company, you certainly contribute to increasing employee retention and satisfaction.
MyStaff News – rapid employee information software
The need for effective communication between the company and its employees is met by Smartree through the MyStaff News software tool. With its help, the HR department can transmit news and information in real-time to employees, providing them with access to official company documents.
Advantages of communicating with employees through MyStaff News software:
– Creating real-time news with the ability to choose the moment and date it will be transmitted;
– Quick access for employees to new procedures/changes in the internal regulations;
– Obtaining real-time feedback from employees in the communication process: the ability of employees to acknowledge the information received in various procedures and internal notifications;
– The ability for employees to view and download documents made available by the company.
Therefore, automating the internal communication process within an organization not only streamlines the HR department’s activities but also maintains a transparent and trustworthy relationship with employees.